WOLDS PSYCHOLOGY COVID-19 RISK ASSESSMENT & ACTION PLAN

 

Introduction

 

As you will be more than aware it has been a difficult year so far with the COVID-19 pandemic and the lockdown that followed back in March 2020. At that time I stopped carrying out face to face sessions and have worked online only since this time. Due to the recent reduction in lock down requirements I intend to reopen Wolds Psychology for face to face sessions but with some limitations. The limitations have been put in place to reduce the risk of transmission and keep both myself and those who come into the office safe.  

 

I intend to reopen face to face sessions from mid September 2020.  My preference is to continue to see as many people online. However, if there is clinical or personal need for face to face then I will be able to offer a limited amount of face to face sessions throughout the week. 
 
Risk Assessment
 
The purpose of the amendments to my usual processes for seeing people in the office are made are to reduce the risk of infection between myself, other persons present at Market Weighton Business centre and yourself as my client.  As a sole trader I do not have to legally produce a risk assessment.  However, I have produced an assessment to provide some reassurance in these difficult times.

1. Reducing risk of contamination before/during/after a session.

ACTION:

  • My therapy room will be cleaned and disinfected before appointments.  The therapy chairs, table, and other surfaces will be wiped down with antibacterial wipes. 

  • Clients can use the on-site Business Centre toilets.  The risk assessment in relation to the use of this facility has been conducted by East Riding Council.  Effectively there is a system where only one person can use the toilet at one time.  Paper towels will be available to dry hands rather than a hand dryer.

  • Prior to the session I will require you to consider the below screening questions.  If any of the answers are yes then the session will be delayed.  My normal cancellation warning note will not apply in this case and there will be no fee charged for the session.  I will discuss with you when it will be appropriate to restart the therapy sessions face to face, which at the time of writing the guidance is 14 days once symptom free. 

  • Upon arrival at the business centre car park I will ask you to contact me via text message to my mobile 07966552085

  • You will then need to remain in your car until the time of the session.  I will then come to the front door of the business centre to collect you.  Due to the risk assessment of the business centre you will not be able to wait at the reception.  Once I have collected you we will head straight to my therapy room.  The business centre has narrow corridors and due to the design of the centre a one-way system cannot be created.  Due to this the required way to reduce risk in the corridors is to wait for the corridor to be clear of other persons before we proceed along it.

  • After each client leaves I will ventilate the room by opening my window and door for at least 5 minutes.

  • You should bring your own drink as I am unable to provide one currently and the water machine in the business centre is being removed.

  • Hand sanitiser is available throughout the session for clients to use at will.

  • At the end of the session I will assist in ensuring that the corridor is clear to allow you to leave the business centre safely.

  Screening questions: -

  1. Have you tested positive for COVID-19 in the last 7 days? 

  2.  Are you waiting for a COVID-19 test or the results? 

  3. Do you have any of the following symptoms:  - New, continuous cough*; - High temperature or fever; - Loss of, or change in, sense of smell or taste? 

  4.  Do you live with someone who has either tested positive for COVID-19 or had symptoms of COVID-19 in the last 14 days?

* A new, continuous cough means coughing for longer than an hour, or three or more coughing episodes in 24 hours. If the patient usually has a cough, it may be worse than usual.

2. PPE during session

ACTION:

  • Hand sanitiser will be available throughout the session

  • I will be wearing a face covering and I am asking unless there is a government approved exemption that you also wear a face covering for the duration of the session.  Please also wear the face covering upon entry and exit of the Business centre.

3. Social distancing during sessions

ACTION:

  • Upon arriving at my therapy room, I will open the door fully and step back to allow you to enter safely.

  • Hand sanitiser will be available for you to use on arrival.

  • I will wait for you to be seated and I will then enter the room. The chairs will be 2 metres apart.

  • On leaving, I will open doors using a clean tissue.  I will ensure that the corridor is clear before I indicate that it is safe for you to leave.

4. Session length 

ACTION:

  • In order to allow sufficient time to properly disinfect the room before the next client, from this point on, all face to face session times will be 50 minutes unless a prior agreement has been made between us. 

5. Ongoing Review

ACTION:

  • Both myself and yourself have an obligation to be aware of and report to the other, any factors which may occur which could increase the risk of infection during the time face to face sessions.

Government temporary lockdowns

The government is implementing localised lockdowns in response to spikes in the spread of COVID-19.  Depending on the type of lockdown imposed this may cause legal issues with regards to either you leaving your home area or travelling to my therapy room if the lockdown covers the Market Weighton and local area.  As each temporary lockdown has different restrictions it is impossible to discuss all of the implications.  If a lockdown does occur which will cause you issues travelling to see me then please contact me as soon as possible to discuss.

If there is a lockdown impacting on my therapy room then I will contact you as soon as possible to discuss the best way forward.

 

NHS Test & Trace / Agreement to undertake the risk

 

The government is advising that business keep records of their interactions for 21 days.  I currently have a clear confidentially clause in relation to the reasons that I would breach confidentiality.  If you wish to have a face to face therapy session with me then I will require you to sign a new document that accepts that, even with the recorded risk mitigation factors, that there is an increased risk and that you understand I may need to disclose your details to the NHS Test and trace system.  If you are unable to agree with this document then I will be happy to see you remotely instead.  Please see  the document below.

 

 

 

Market Weighton Business Centre               (Unit 2)

Becklands Park Industrial Estate, 

Market Weighton,

East Riding of Yorkshire

YO43 3GL

tracy@woldspsychology.co.uk

 

Tel: 07966552085

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